Legal Disclaimer
Sphion Ltd
Last updated: 15 August 2026

This Legal Disclaimer applies to the use of the Sphion Ltd website and the information, materials and content made available through it.

1. About Sphion Ltd
Sphion Ltd is a company registered in England and Wales providing architectural design, building surveying and technical consultancy services.

Sphion Ltd
Collingwood Buildings
38 Collingwood Street
Newcastle upon Tyne
NE1 1JF
Email: info@sphion.co.uk
Company Number: 11743018

2. General Information Only
The information provided on this website is intended for general information purposes only.
Content relating to architectural design, planning, Building Regulations, building surveying, construction, property development, project management and other technical matters should not be treated as advice specific to any particular property, project or set of circumstances.
Every project is different and may be affected by matters including site conditions, existing construction, title restrictions, planning policy, statutory requirements, Building Regulations, technical standards and the requirements of relevant authorities.
You should obtain appropriate project-specific professional advice before making decisions or taking action based upon information published on this website.

3. No Professional Appointment or Duty of Care
Accessing this website, submitting an enquiry or contact form, requesting a quotation, communicating with Sphion Ltd or receiving general information from us does not, by itself, constitute a professional appointment or create a contractual relationship or duty of care.
A professional appointment will only arise where Sphion Ltd and the client have agreed the relevant scope of services, fees and applicable terms of appointment.
The extent of Sphion Ltd's professional responsibilities for an appointed project will be determined by that appointment.

4. Planning, Building Regulations and Statutory Approvals
Where Sphion Ltd provides services relating to planning applications, Building Regulations, building control, listed building consent, change of use or other statutory or regulatory approvals, the ultimate decision rests with the relevant authority, building control body or other decision-maker.
Submission of an application, preparation of drawings or provision of professional services does not guarantee that planning permission, Building Regulations approval or any other consent will be granted.
Unless expressly agreed otherwise in writing, Sphion Ltd makes no guarantee regarding the outcome or timescale of any application, consultation or statutory approval process.

5. Technical and Regulatory Information
Sphion Ltd takes reasonable care when preparing technical and professional information for publication.
However, legislation, Building Regulations, Approved Documents, planning policies, technical standards, statutory guidance and accepted professional practice may change.
Information published on this website may therefore become outdated and should not be relied upon as a substitute for current, project-specific professional advice.
Users should verify that information remains applicable before relying upon it.

6. Drawings, Images and Project Information
Drawings, plans, photographs, visualisations, specifications, case studies and other project information displayed on this website are provided for illustrative and informational purposes unless expressly stated otherwise.
Website drawings and images must not be used for construction, measurement, setting out, procurement, manufacture or regulatory compliance.
Only documents formally issued for an identified purpose as part of an agreed professional appointment should be relied upon for that purpose.

7. Case Studies and Previous Projects
Examples of previous projects, approvals or outcomes are provided to demonstrate the nature of Sphion Ltd's services and experience.
Every project is subject to its own circumstances and requirements. A previous project, planning approval or other successful outcome does not guarantee the same or a similar result for another project.

8. Third-Party Information and Links
This website may contain links to third-party websites or refer to information, services or organisations operated independently of Sphion Ltd.
Such links are provided for information and convenience only.
Sphion Ltd does not control third-party websites and accepts no responsibility for their availability, accuracy, security, content or privacy practices.
The inclusion of a link or reference does not necessarily constitute endorsement by Sphion Ltd.

9. Intellectual Property
Unless otherwise stated, the content of this website, including its text, branding, graphics, drawings, designs, photographs, reports, documents and other original material, is owned by or licensed to Sphion Ltd and is protected by applicable intellectual property law.
No content may be reproduced, distributed, republished, commercially exploited or substantially adapted without the prior written permission of Sphion Ltd, except where permitted by law.

10. Limitation of Liability
Nothing in this Legal Disclaimer excludes or limits any liability which cannot lawfully be excluded or limited.
Subject to applicable law, Sphion Ltd accepts no liability for loss or damage arising from reliance upon general website content as a substitute for appropriate project-specific professional advice.
Where Sphion Ltd has been formally appointed to provide professional services, its obligations, responsibilities and any applicable limitations of liability will be governed by the relevant professional appointment and agreed terms.

11. Website Availability
While reasonable efforts are made to maintain the availability and security of this website, Sphion Ltd does not guarantee that the website will always be available, uninterrupted, error-free or free from harmful components.
We reserve the right to modify, suspend, withdraw or restrict access to any part of the website without notice.

12. Privacy and Cookies
Personal information collected through this website is handled in accordance with the Sphion Ltd Privacy Policy.
Our website may also use cookies and similar technologies. Further information is available in our Cookie Policy and through the website's cookie consent controls.

13. Governing Law and Jurisdiction
This website and this Legal Disclaimer are governed by the laws of England and Wales.
Subject to any rights or jurisdiction that cannot lawfully be excluded, disputes arising in connection with this website or this Legal Disclaimer shall be subject to the jurisdiction of the courts of England and Wales.

14. Changes to This Disclaimer
Sphion Ltd may amend this Legal Disclaimer periodically to reflect changes to our services, website, applicable law or regulatory requirements.
The latest version will be published on this website.

Sphion Ltd
Collingwood Buildings, 38 Collingwood Street, Newcastle upon Tyne, NE1 1JF
Email: info@sphion.co.uk
Registered in England and Wales
Company Number: [11743018]
© 2026 Sphion Ltd. All rights reserved.

PRIVACY POLICY – CLIENTS, WEBSITE USERS & THIRD PARTIES

Sphion Ltd

Last updated: 1 January 2026

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1. Who We Are

Sphion Ltd is a UK-registered architectural design, building surveying, and technical consultancy.

Data Controller:
Sphion Ltd
Collingwood Buildings, 38 Collingwood Street,
Newcastle upon Tyne, NE1 1JF
Email: info@sphion.co.uk

Sphion Ltd is registered in England and Wales.

2. What Personal Data We Collect

We may collect and process the following personal data:

• Name

• Company name

• Email address

• Telephone number

• Postal address

• Project and enquiry details

• Correspondence with us

• Technical data (IP address, browser type, analytics information)

3. How We Collect Personal Data

We collect personal data when you:

• Submit an enquiry or contact form via our website

• Contact us by email or telephone

• Engage us as a client, consultant, or supplier

• Visit our website (via cookies and analytics)

4. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Contract – where processing is necessary to provide professional services or prepare proposals

• Legitimate interests – responding to enquiries, managing business relationships, improving services

• Legal obligation – compliance with statutory and regulatory requirements

• Consent – where required, including for non-essential cookies or optional communications

5. How We Use Personal Data

We use personal data to:

• Respond to enquiries and communications

• Provide architectural, surveying, and consultancy services

• Prepare quotations and proposals

• Administer projects and appointments

• Meet legal, regulatory, and insurance obligations

• Improve website performance and user experience

We do not use personal data for automated decision-making.

6. Data Retention

We retain personal data only for as long as necessary:

• General enquiries: up to 24 months

• Client and project records: up to 6 years following project completion

• Accounting and tax records: 7 years

• Marketing data (where applicable): until consent is withdrawn

7. Sharing Personal Data

We do not sell personal data.

Personal data may be shared only with:

• Professional advisers (e.g. insurers, accountants)

• IT and website service providers

• Statutory or regulatory authorities where legally required

All third parties are required to maintain appropriate confidentiality and security.

8. International Transfers

We do not routinely transfer personal data outside the UK.
Where this is unavoidable (e.g. cloud hosting), appropriate safeguards are in place.

9. Your Rights

You have the right to:

• Access your personal data

• Rectify inaccurate or incomplete data

• Request erasure (where applicable)

• Restrict processing

• Object to processing

• Data portability

• Withdraw consent at any time (where consent is relied upon)

Requests should be sent to info@sphion.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

10. Cookies

Our website uses cookies.

• Strictly necessary cookies are required for website functionality

• Analytics cookies are used to understand website usage

Non-essential cookies are used only with your consent, which can be managed via our cookie banner and browser settings.

Please see our Cookie Policy for full details.

11. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

Access to personal data is restricted to those who need it to perform their duties.

12. Children’s Data

We do not knowingly collect personal data from children under the age of 13 without verifiable parental consent.

13. Data Breaches

In the event of a personal data breach, we will assess the risk and notify the ICO and affected individuals where legally required.

14. Updates to This Policy

This Privacy Policy may be updated periodically.
The latest version will always be available on our website.

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